Logistics

Project/Logistics Assistant

Full Time

Candidate Responsibilities will include:
Organizing meetings and conference calls, including scheduling, sending out meeting invitations, collating relevant documentation and sending out agendas
Recording and distributing meeting minutes
Coordinating travel requests from project team members, including travel concurrences where necessary, per diem requests, flight bookings, accommodations and all other travel logistic matters in line with the Company’s travel process
Assists in gathering information for status, progress and narrative reports
Assists in gathering information for communications (including press and social media)
Assist with record keeping and document management for the South African project team
Grant administration including donor reporting and assistance with Resource mobilization applications


Candidate Minimum Requirements:
2 years experience of project administration/personal assistant/executive secretary, including taking meeting minutes and collating documents and scheduling calls and meetings
Experience in co-ordinating travel logistics
A minimum of 30 wpm typing level, taking minutes and lifting out action points